This website is provided by VCCP Group LLP (“VCCP”). The privacy of our website users and the security of their personal information is very important to us.
For your convenience, this website contains links to a number of other websites, both inside and outside the VCCP Partnership. The privacy policies and procedures described here do not apply to those sites; we suggest contacting those sites directly for information on their data collections and distribution policies.
Personal information collection and use
VCCP will only collect personally identifiable data, such as your name or email address, when it is voluntarily submitted to us at this website. VCCP will use this information to comply with your request for information or as otherwise disclosed to you when you submit your information. The collection and use of sensitive personal data will be used in strict accordance with the UK Data Protection Act 1998 and EU Directive on Data Protection 95/46 EC and other relevant legislation.
From time to time, we may refer to that information to better understand your needs and how we can improve our services. We may use that information to contact you. We will not otherwise transfer the personally identifiable information you provide at this website to any third party unless otherwise disclosed to you. We also reserve the right to disclose your personally identifiable information where necessary to protect our rights and/or to comply with a judicial proceeding, court order or legal process served on this website.
VCCP does not knowingly collect personally identifiable date from children under the age of 13 and does not target its website to children under 13.
Non-personal information collection and use
In common with many commercial organisations we monitor the use of this website by collecting aggregate information. We may automatically collect non-personal information about you such as the type of internet browsers you use, the pages you visit or the website which directed you to our site. You cannot be identified from this information and it is used only to assist us in providing an effective service on this website.
Cookies are small files which are sent to your web browser and stored on your computer’s hard drive. This website uses ‘session cookies’ – temporary cookies remain in your browser until you leave the website. These allow you to carry information across our site without having to re-enter it; it also enables us to analyse web traffic and improve our online services. They can not be used to identify you. You may set your web browser to notify you of cookie placement requests or to decline cookies completely. You can delete the files that contain cookies; those files are stored as part of your internet browser.
Security of your personal data
We have implemented technologies and policies with the objective of protecting your privacy from unauthorised access and improper use and will update these measures as appropriate as new technologies become available.
Access and corrections
Under European data protection law you have a right to request access to personal data which are held about you on payment of a small fee. You also have the right to require any inaccuracies in your information to be corrected free of charge.
Who is responsible for personal information collected on this site?
Who will hold your data?
If you are applying to work for VCCP Group LLP, its divisions or affiliates including VCCP, VCCP Kin, VCCP Blue, VCCP Me, VCCP Media, VCCP Health, VCCP Retail, VCCP PR, Good Relations, WARL and Snap London Limited (“we”, “us”, “our”) we will be required to collect and process your personal data.
What will we hold and why?
- Contact Information including name, address, email addresses and phone numbers
- Qualifications details: Skills, experience and employment history
- Current salary and benefits information
- Information about any disabilities which we need to make reasonable adjustments during the recruitment process; and
- Information confirming your right to work in the UK.
We have a legitimate interest in processing personal data during the recruitment process and for keeping records of the process, this allows us to manage the recruitment process, assess and confirm a candidate’s suitability for a role. We may also need to process data from job applicants to respond to and defend against legal claims.
In some cases, we need to process data to ensure that we are complying with our legal obligations such as checking a successful applicant’s eligibility to work in the UK before employment starts.
Sensitive and Special Categories of Data
If you application is successful, we may also need to obtain and process special categories of information such as ethnic origin, sexual orientation or religion/belief, to monitor recruitment statistics. We may also collect information regarding disabilities to make reasonable adjustments for candidates who require it. We process this information to carry out our obligations and exercise specific rights in relation to employment. This information will only be collected with your further consent.
Depending on the role, we may also need to obtain information concerning past criminal convictions or carry out financial checks to comply with contractual obligations to clients or regulatory requirements as an employer
What if I am not successful?
If your application is unsuccessful, VCCP may keep your personal data on file in case there are future employment opportunities for which you may be suited.
The organisation will ask for your consent before it keeps your data for this purpose and you are free to withdraw your consent at any time.
Where do you collect the data from?
- Your CV
- Recruitment agents you are using
- Identity documents you provide to us
- Interviews with you
- Once you have been offered and accepted a role we may, with your consent, collect data from:
- Referees/previous employers
- Background checker providers/criminal records checks (if applicable)
Who will see the data?
Your information may be shared internally for the purposes of the recruitment process. This includes members of HR and recruitment, interviewers, managers in the relevant business area and IT staff if access to the data is necessary for the performance of their roles. We may transfer your personal data outside the EEA to members of our group where this is necessary for the recruitment process. We will ensure that the transfer is lawful and that there are appropriate security arrangements.
We will not share your data with third parties, unless your application is successful and you are offered employment. We will then share your data with former employers to obtain references for you, employment background check providers to obtain necessary background checks and the Disclosure and Barring Service to obtain necessary criminal records checks.
How will the data be stored?
Data will be stored in a range of different places, including our HR and Recruitment Management System and on other IT systems (including email) which includes the holding of emails on servers outside the EEA with a provider where we have ensured security through appropriate contractual protections.
How long will data be stored?
If your application is unsuccessful, we will hold your data on file for 3 months after the end of the relevant recruitment process. If you agree to allow the organisation to keep your personal data on file, the organisations will hold your data on file for a further 12 months for consideration for future employment opportunities. At the end of that period or once you withdraw your consent, your data is deleted or destroyed.
If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your personnel file and retained during your employment in accordance with our internal retention policy, of which you will be notified.
What if I don’t provide personal data?
You are under no statutory or contractual obligation to provide data to us during the recruitment process. However, if you do not provide the information, we may not be able to process your application properly or at all.
Access to your personal data and other rights
As a data subject, you have a number of rights. You can:
- access and obtain a copy of your data on request;
- require the organisation to change incorrect or incomplete data;
- require the organisation to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing; and
- object to the processing of your data where the organisation is relying on its legitimate interests as the legal ground for processing.
If you would like to exercise any of these rights, please use the contact details below. If you believe that the organisation has not complied with your data protection rights, you can complain to the Information Commissioner.
In processing your personal data for the purposes of recruitment, we act as a data controller. Our contact details are as follows:
Head of Data Privacy, VCCP Group LLP, Greencoat House, Francis Street, London, SW1P 1DH, email@example.com